One of the great things about a text message is that it’s easy to send. If you want the process to go even faster, you can have your name automatically appear at the end of your message. Setting up an SMS text signature allows you to do that. This post shows you how, whether you use an iPhone, Android phone or business texting software to send text messages.
While “signature” describes the time-saving texting feature, it can include other information as well as (or instead of) your name. It can include the name of your business, a marketing tagline or a directive relating to TCPA compliance guidelines, such as “Text STOP to opt out.”
A text signature counts toward the total character limit of your text message. So, if you want to ensure a message isn’t split into two or more texts, keep the message and/or the text signature short—usually within 160 characters. Zipwhip has expanded that number to 600 characters, which means a company’s text and auto-signature can be longer.
Creating a text signature in a few easy steps
The steps to enable or disable a text signature vary depending on the device. Cell phones require users to go to their settings and navigate through multiple screens to set it up and turn it on or off. The steps for Apple and Android cell phones are listed lower on this page.
Zipwhip business texting software also requires a few steps to set up a custom signature, but once that’s been done users can also turn the signature on or off from the same screen they use when composing a message. Neither iPhones nor Android devices offer that feature.
Here’s a preview: When composing a text, tap the pencil icon to turn the signature on or off.
Text signature turned off:
The image below shows the signature icon highlighted, signifying it’s on. It also displays Max’s signature in the text box in a gray font to distinguish it from the message being typed.
Text signature turned on:
In this final image we see how the message appears to Amanda, the recipient. The signature is displayed at the end of the text and the entire message is shown using a matching font.
How to set up a text signature in Zipwhip
- Sign in to the Zipwhip web app.
- Click on your name in the top right corner.
- Click “View Profile.”
- Under “Custom Signature,” click “Create Signature.”
- Enter the signature you want to include in your outgoing messages.
- Click “Save.”
If you created a signature but want to disable it for all outgoing messages, toggle the “Custom Signature” button to the OFF position. To re-enable it, toggle the button to the ON position.
Watch our video tutorial on setting up a custom text signature
How to set up a text signature for an iPhone
The iPhone doesn’t have a way to insert a custom signature into text messages or iMessages, but it does provide a keyboard shortcut so users can insert a signature manually.
To create a keyboard shortcut for an iPhone signature, follow these steps:
- From the “Home” screen, tap the “Settings” icon.
- Scroll down and tap “General.”
- Scroll down and tap “Keyboard.”
- Tap “Text Replacement.”
- Tap the “+” in the upper-right corner.
- In the “Phrase” field, type whatever you want to use as a signature.
- In the “Shortcut” field, type a 2-3 letter shortcut that you’ll use to add a signature to your text.
- Tap “Save” in the upper-right corner of the screen.
After you compose a text, type the shortcut you chose and then tap the word or phrase that matches your shortcut from the choices displayed beneath the “compose text” box.
How to set up a text signature for an Android phone
Android phones allow users to insert a custom signature for text messages.
To create one, follow these steps:
- Open the messaging app and tap the “Menu” button. Note: this must be done from the messaging app main window, not an individual message.
- Locate the entry for “Message signature” and tap to enable it.
- Once you’ve enabled the signature, the “Edit signature” field will be visible.
- Tap “Edit signature” and add the signature you wish to include at the end of every text.
You can erase the signature manually if you don’t want it included in a message. Simply place the cursor at the end of the signature and tap the delete button on the keyboard.
Text messaging and the power of branding your business
Businesses that add a custom signature to outgoing text messages see it as one way to strengthen their brand. Another way to increase awareness about their business is to use business texting to connect with customers and promote their products and services.
Learn how an affordable texting subscription can help you connect with customers in new and convenient ways. From handling customer service issues to expanded marketing opportunities, texting improves customer engagement which can lead to increased sales.
If you’d like more reasons to adopt business texting, our blog post with 9 tips for growing a small business with SMS marketing is a great place to start.